5 Top Tips to Master Microsoft Word | MS Office 365 course online

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Microsoft Word stands as the gold standard in word processing, serving as a top tool for over a billion computer users worldwide. Its inclusion in the Microsoft Office suite makes it a component for daily productivity, with approximately one in seven individuals globally relying on its features. Despite its ubiquity, many users may not fully able to understand functionalities within Microsoft Word. Lets explore these capabilities from document creation, report drafting, and text file management, increasing your efficiency in daily tasks.

Here are ten time-saving hacks, tips, techniques, and shortcuts for using MS Word. While most of these strategies apply universally across Word versions, a few are specifically for Word 2013, 2016, or Word 2016.

Top Microsoft Word Tips for students in 2023

Hide the Ribbon and Activate Full-Screen Mode Use a distraction-free environment to focus solely on the text, Finding Microsoft Word’s features initially looks daunting to non-technical users.

Hide Ribbon

office ribbon menu

The Ribbon can be hidden with a shortcut key. Use Ctrl + F1 to close the Ribbon. It is possible to change the Ribbon’s behavior to make it automatically vanish when not in use. Click the Ribbon Display Options icon (next to the minimise symbol) to select Auto-hide Ribbon.

Read Without Being Distracted

Distraction-free reading is a more specialized feature available with Word 2010 and later. Although the Read Mode was designed for tablets with touch screens, it works very well on a standard laptop as well. Press W + F simultaneously to quickly access it.

You can choose to use the buttons.

  • Open the View tab and select Read Mode from the Ribbon menu.
  • The Status Bar’s right-hand button is the Read Mode button.

Use the Outline View

You need to outline your main ideas to make your document more readable and then quickly complete the first draft. When utilised properly, the Outline View can increase your productivity with large papers by fifty percent.

ms word heading structure

Click Outline after selecting the View option on the ribbon.

With Outline View, you can fine-tune the structure of a complex document by moving text blocks and the nine levels of headings around. When you use Outlining View, a special toolbar including tools for raising and lowering chosen text appears. The controls can be used to reveal or conceal selected text.

Outline mode in Microsoft word

  • If requirement is getting to a specific point in a long document? Just switch to Outline View, this helps to jump to a specific point via heading level.
  • If wish to draft quickly? Start with Planning out the most important main sections on Outline View followed by switching to other layouts in a document to write the body.
  • If you need to reorganize the document? Just go with Dragging and dropping the heading without limiting to only that level of heading. It also allows to move the sublevels under it which contains the body text. Use the arrows to work-out the movement.
  • Hacking the headings to quickly format then with Headline templates 1, 2, and 3 given above at the top instead of changing the size and using uppercase, font-weight or line height etc
  • If the requirement is reaching a particular section of a lengthy document? Simply go to Outline View to quickly navigate to a certain location using heading levels.
  • Do you want to draft fast? Plan out the most significant elements of the document using Outline View first, then move to another layout to compose the body of the content.
  • Does the document need to be reorganized? Don’t restrict yourself to that amount of heading; just keep dragging and reducing the heading. Additionally, it permits the moving of the sublevels beneath it that house the body text. Determine the movement by using the arrows.
  • Using the Headline templates 1, 2, and 3 provided above to swiftly format the headings

Three-Step Table to Graphs


Pick between an exquisitely designed chart that presents the data and an immaculately organized table that contains a ton of information.

With Word, creating a chart from tabular data is easy. After selecting the data table, perform the following three steps:

  • Click on the Object dialog box after selecting the chart tool inside the group.
  • Navigate to the Insert tab at the top.
  • Choose Microsoft Graph Chart under Object Types, then click OK.

Alternatively, just click the chart icon on the Insert tab and choose the desired chart.
Word will automatically create a column chart based on the tabular data. To see changes in the graphic, edit or modify the data on the data sheet. If the column chart doesn’t seem like a good representation, pick another kind of graph or chart. Follow the steps:

  • Click on your chart twice.
  • Choose Chart Type by performing a right-click on any white area inside the chart’s enclosing box.

Write Equations in Microsoft Word

using equation in MS word

In the latest Word versions, formuale panel goes by the term Equation.

  • To utilise it, select the Insert tab and then Equation > Insert New Equation.
  • With the Equation Toolbar, you may create your own intricate equations for physics, chemistry, or mathematics. Word lets you combine a large number of well-known equations with only one click.

Font Beauty with Kerning

Kerning alters the space between two distinct letters to beautify the visual attractiveness. For each typeface, a different kerning is required while creating a document. Kerneling becomes important when designing with large fonts in Word, such for an ebook cover. Word has kerneling turned off by default, so you usually don’t have to worry about it. Let’s say, nevertheless, that you have a five-page assignment due.To save time, make more space between the letters rather than adding extraneous text!

Kerning Font (on the Home tab) by selecting the small pop-out arrow. Alternatively, press Ctrl + D. Turn on the Advanced tab. Select the checkbox for typeface kerneling next to it. Enter a variety of point sizes to test them out in the box. Remember that not all font sizes and types look good with kerning.

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